HOLMES
SCHOLARS COUNCIL
Operating Guidelines
March 3, 2003
Revised, February 2005
1. Name
The name of this body shall be the Holmes Scholars Council.
2. Mission and Purpose
The Holmes Scholars Council is organized for four main purposes:
- To support the mission, goals, and objectives of the Holmes Partnership
- To provide a formal structure for maintenance of social and scholarly relationships among Holmes Scholars
- To represent the interest and voices of the Holmes Scholars nationwide
- To work toward the diversification of faculty and students in Schools and Colleges of Education and of K-12 teachers
3. Membership
Membership in the Holmes Scholars Council- with the exception of the advisors who are appointed by AACTE when the Holmes Scholars program comes under their portfolio- is automatically open to all persons who have been designated Holmes Scholars by Holmes Partnership institution and are in attendance at an Annual Conference.
4. Structure
The organizational structure of the Holmes Scholar’s Council is as follows:
5. Holmes Scholars Council Representation
Regional Representatives:
There will be one (1) representative to the Holmes Scholars Council for each of the five (5) Holmes Partnership regions: Far West, Midwest, South Central, Southeast, and Northeast. In regions where there are more than 15 scholars two (2) representatives shall be appointed. Each of these regional representatives will liaise between the various institutions in their regions and the Executive Council. Regional representatives should attend the regional meetings as well as the national meeting.
Institutional Representatives:
There will be one (1) representative from each Holmes Partnership institution. These representatives will address Scholars concerns that are germane to their campus. They will also be responsible for disseminating information to the Scholars. Institutional representatives should also attend their regional meetings.
6. Executive Committee
The Executive Committee will be comprised of President, Vice- President, Secretary, Historian, Research Coordinator, and Advisor(s).
The Executive Committee is responsible for the overall guidelines and operating procedures of the Holmes Scholars Council. This Committee will also delegate responsibility for day-to-day operations to other standing committees and individual members.
The Executive Committee will provide leadership input and planning assistance for Holmes Scholars programs and activities as well as the annual Holmes Scholars conference. The Executive Committee will also coordinate scholarly activities such as research and publications. Executive Committee members are expected to attend the National Holmes Partnership meeting.
Furthermore, the Executive Committee will be the liaison between the Holmes Scholars and the Holmes Partnership Board. More specifically, the President will represent the Scholars Council on the Partnership Board.
Officers and Duties:
President
- Schedule and convene Executive Committee meetings
- Preside over Executive Committee meetings
- Represent the Holmes Scholars Council on the Holmes Partnership Board of Directors
- Serve as a spokesperson for the Holmes Scholars Council
Vice-President
- Assist the President in carrying out leadership activities
- Fulfill other responsibilities as requested by the President or the Executive Committee
Secretary
- Maintain minutes of all Executive Committee and Council meetings
- Distribute copies of meeting minutes and agenda to Council members
Historian
- Chronicle the history and accomplishments of the Council specifically as it relates to research and publications
- Assist with recruitment and membership of Holmes Scholars
- Develop and edit an on-line newsletter for posting on the Holmes Scholars website. This newsletter would include short essays, and information about the experiences of Holmes Scholars
Research Coordinator
- Coordinate research, publication, and conference presentation efforts of Holmes Scholars
- Assist in implementing the research agenda of the Holmes Scholars within the realms of the Holmes Partnership overall national agenda
- Periodically make Holmes Scholars aware of scholarly activity through the lsitserv
Advisor
- Advise the Holmes Scholars Council on matters concerning leadership, membership, structure and organization, and other operations of the Council, as well as, inform the members of Holmes Partnership of activities.
7. Elections and Terms of Service
Elections:
Elections of new Executive Committee members or election of current members to a second term- with the exception of the advisor(s) who are appointed by AACTE- will occur as the first item of business at the Annual Meeting of the Holmes Scholars Council. Executive Committee members will be elected by a majority vote of the Holmes Scholars Council present at the Annual Meeting.
Terms:
The term of Executive Committee members is two (2) years. The Executive Committee shall make decisions for the council in the interim. The President of the Executive Committee will serve on the Holmes Partnership Board of Directors.
Holmes Scholars must have attended one (1) Annual Holmes Scholars Meeting or one (1) Holmes Scholars Leadership Institution to be eligible for the Executive Committee.
After election of new Executive Committee the Past President shall serve for one (1) year on the Executive Committee.
8. Meetings
The Executive Committee of the Holmes Scholars Council will meet twice a year. One meeting will take place at the annual Holmes Partnership conference. The other meeting will take place at another tie and place to be determined by the members of the Executive Committee. These two meetings will be held in addition to the e-meetings.
Electronic meetings will take place at least once per month and then as otherwise by members of the Executive Committee.
A general meeting of the entire Holmes Scholars council will take place at the Annual Holmes Partnership conference.
9. Vacancies
When a vacancy on the Executive Committee exists, the Committee will seek nominations for new members from the Holmes Scholars Council. At the next scheduled Executive Committee meeting, the Committee will vote to accept or reject that nomination. An individual whose nomination is accepted will immediately begin service on the Executive Committee. If a nomination is rejected, that position will continue on for further nomination until a new nomination is accepted and the vacant position filled.
10. Resignations
Resignations from the Executive Committee must be received in writing by the secretary at least two weeks prior to becoming effective.
11. Special Meetings
Special meetings of the Executive Committee may be called as determined by the President or one-third of the Executive Committee. The Secretary shall notify each member of the Executive Committee in advance of special meetings.
Note: Robert’s Rules of Order will govern the body’s business and operations unless otherwise noted in these operating guidelines. The purpose of the meeting must be specified in advance and all members involved must be informed in writing.
12. Contact Information
The primary contact for the Holmes Scholars Council will be:
Alicia Ardila-Rey, Ph.D.
Associate Director
Research and Information
Director Holmes Scholars Program
American Association of Colleges for Teacher Education (AACTE)
1307 New York Avenue, NW
Suite 300
Washington, D.C. 20005-4701
(202) 293-2450 X 584 (ph)
(202) 457-8095 (fax)
Aardila-rey@aacte.org
Holmes-scholars@aacte.org
Dr. Ardila-Rey will forward all appropriate and pertinent information to either the President or Secretary of the Holmes Scholars Council’s Executive Committee who will then further forward the rest of the Holmes Scholars.
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